AI Automations Guide

How AI Works in Training

Both buttons are plain links in the Training app, labeled with the word AI: so you always know when AI is involved:

• AI: draft questions from the title, in the Completion check area of the module form on the Modules page.
• AI: draft an outline from the title, next to Add as a lesson in the course form on the Courses page.

Each one works from what you have typed into the form: a title, and for quiz questions an optional description, or for an outline the course's audience. The AI does not read your members, your completion records, your videos or your lesson text. While it works, the button reads Drafting....

Signing in and plans

AI drafting works whenever you are signed in to your All In One Nonprofit account at the member portal, app.allinonenonprofit.com. It comes with the Training app at no extra charge; see current plans on the pricing page. If the drafter cannot be reached, you see "Could not reach the AI drafter right now." and nothing in your form changes.

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✨ Draft Quiz Questions

Where: Modules page, Create a training module form (or Edit training module), under Completion check. Click AI: draft questions from the title.

What it needs: the module's Title. If the title is empty, the app asks you to add one first. The Description (optional) is sent too, so a sentence on what the training covers sharpens the questions.

What it does: drafts four multiple-choice questions, each with answer options and a marked correct answer. The completion check switches to Quiz (questions) if it was on Acknowledge, the drafted questions replace any questions already in the form, and Passing score (number correct) is set to the number of questions, so a person must get every one right.

What you get: ordinary questions in the form that you can edit, remove with Remove question, or add to with + Add a question. Nothing is saved until you click Save module (or Update module).

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✨ Draft a Course Outline

Where: Courses page, Create a course form (or Edit course), under Lessons. Click AI: draft an outline from the title.

What it needs: the course Title. If the title is empty, the app asks you to give the course a title first. The Who it is for choice (Everyone, Board members or Volunteers) is sent as the audience.

What it does: proposes up to six lessons, each with a title and a one-line summary, in a Drafted outline panel under the lessons list. The outline alone creates nothing. From the panel you can:

• Click Create as a module on one lesson, or Create all as modules for the whole outline.
• Click Dismiss to throw the outline away.

What happens when you create a module from it: for each lesson the app first drafts four quiz questions from the lesson's title and summary (the same drafter as above), then saves a real module on your Modules page with:

• the lesson title as its title and the summary as its description;
• the drafted quiz as its completion check, with a passing score of every question, or a one-click acknowledgment if no questions came back;
• no video and no written lesson yet;
• the course's audience, set to Optional and One time.

The new module is added to the course as a lesson that opens right away, is required, and needs the lesson before it. The outline marks it Added. Your members are not notified about these modules until you make the course active.

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What to Review Before You Use It

The drafts are a starting point. Before anyone is required to take them, check:

• Every correct answer. Read each question and confirm the marked answer is right for your organization's own policy. A question about your conflict of interest process, safety rules or reporting steps has to match what your policy actually says.
• The passing score. It starts at every question. Lower it on the module form if you want to allow a miss.
• That the questions match your lesson. The AI never sees your video or written lesson, so a question can ask about something the lesson does not cover. Remove or rewrite those.
• The outline's order and scope. Reorder lessons with Up and Down, remove ones you do not need, and set when each opens and whether it is required.
• The lesson content. Modules created from an outline have no video or written lesson. Open each one on the Modules page with Edit and add the lesson before you make the course Active.
• Who it is assigned to. Outline modules take the course's audience and start as Optional. Change Assign to, Required and Renews on each module as needed.

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What AI Does Not Do Here

• It does not write lesson text, record or choose videos, or fill in the Write a lesson box.
• It does not mark assignments, score rubrics or write feedback on submissions. You read and mark every submission yourself.
• It does not decide who has completed training, issue certificates, or change anyone's records.
• It does not assign, require or announce anything. Those are settings you choose on the module and course forms.

All In One Nonprofit provides plain-language educational tools and document drafts, not legal advice. For decisions with legal consequences, consult a qualified attorney who works with nonprofits.

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Contact & Support

• Website: allinonenonprofit.com
• All apps: https://www.allinonenonprofit.com/apps/
• Open the app: Training
• Full app guide: Training User Guide
• Email: [email protected]

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