🏠 What it is for
Food Programs keeps the numbers a food bank, a funder and your board ask for: how many households and people you served, how many pounds came in and from where, how many pounds went out, and, if you supply other agencies, what each one received. It is on both plans, AIONP Essentials and AIONP Complete.
Counts only. Food Programs never holds a client's name or household record. Most food banks give their partner agencies an intake system for that (Service Insights, Link2Feed, FreshTrak or Oasis Insight); keep using it. Food Programs sits beside it and does everything around it.
Set it up once. In Settings, the owner or an Admin says whether the organization gives food to people (a pantry or meal program), supplies partner agencies (a food rescue hub or food bank), or both; lists its sites or programs; and, if it wants dollar values in reports, types the value of one pound of food. The platform never invents a value per pound: use the figure your food bank or funder publishes.
🥛 Distribution days
After each pantry day, mobile distribution or meal service, record one entry: the date, the site, households served, new households, pounds given out, and the people served as children, adults and seniors (the total adds itself up, or type it). Add the volunteers and their hours if you track them. Anyone whose seat includes Food Programs can record it from a phone; the number pad comes up for every count.
🚚 Food received
Record each load that comes in: a food bank order, TEFAP, a food drive, grocery or retail rescue, a farm or garden, a purchase, or a donor. Give the category and the pounds. A value typed on an entry is used as it is; otherwise the report uses your value per pound.
📦 Agency deliveries and paperwork
For a hub. Your partner agencies are the contacts of type Partner agency in Contact Manager (https://www.allinonenonprofit.com/contact-manager/), so Partnerships, touches and the partnership review keep working. Record each delivery with one line per category and its pounds. Agencies and paperwork shows each agency's last delivery, its pounds over the last year, and the paperwork you keep on file (agency agreement, food safety certificate, insurance certificate, site visit) with an expiration date. Anything expired or expiring within 30 days shows on Waiting for you, https://app.allinonenonprofit.com/waiting.
📊 Reports
Choose this month, last month, year to date or any range. The report shows households, individuals, new households, children, adults and seniors, distribution days, volunteer hours, pounds received by source and by category, pounds given out and delivered, deliveries by agency, results by site, and the value of food when you set a value per pound. Print it on your letterhead, or download the distribution days, food received and deliveries as CSV for the food bank's form or a grant report.
🔑 Who can do what
Anyone whose seat includes Food Programs can record and correct entries. Only the owner or an Admin changes Settings. A read-only seat sees the numbers and the reports. Deleting an entry removes it from every report and is written to the organization's activity log.